Rules for ParticIpating Orgs
Club Crawl is intended to be a fun, welcoming experience for students and organizations. These guidelines exist to keep the event safe, accessible, and enjoyable for everyone. It's your responsibility to communicate the information below to your organization.
Eligibility & Registration
- Participation is open to organizations that are currently “Recognized” or “Renewing Recognition” with the Department of Student Activities.
- Departmental organizations should contact MSC Programs regarding registration.
- Once payment is submitted, refunds are not available.
Arrival & Check-In
- Orgs must be set up by 12:45
Display, Setup & Equipment
- Tables are provided — no need to bring your own.
- One organization per table; tables may not be shared.
- Electrical outlets are not available, so please plan accordingly.
- Extension cords should not be brought.
- Materials may not be attached to venue walls.
- Due to fire code, chairs are not permitted at tables unless needed for a medical or ADA-related accommodation. To request an accommodation, please email us at [email protected].
- Please do not move venue property, including furniture, signage or equipment (applies to both indoor and outdoor spaces).
Staffing & Table Etiquette
- Each table may have up to two representatives at a time.
- When switching volunteers, please keep transitions brief (about 5 minutes) so the table remains staffed by no more than two people.
- Audio and music should be kept at a level that allows nearby organizations to comfortably hold conversations.
- If sound levels become disruptive, staff may ask organizations to lower their volume.
Decorations & Items
- Balloons are not permitted, indoors or outdoors.
- Animals are not allowed, including insects or reptiles.
- Service animals are welcome.
- Organizations may distribute pre-packaged food or candy.
- Any other food distribution must follow University Center food guidelines.
- Selling, buying, or soliciting goods or services is not permitted during Club Crawl.
Outdoor Tables & Weather
- Pop-up tents must be securely anchored using heavy materials such as cement buckets, cinder blocks, or water barrels (items heavier than a backpack).
- Please review the University Tent Requirements for information.
- Tents that are not safely secured may be removed for safety reasons.
- Tents are not permitted near venue windows or near venue entrances
- In cases of severe weather that could impact safety, Club Crawl staff and University Center & Special Events may cancel outdoor tables.
- Affected organizations will be notified as soon as possible.
Event Expectations & Violations
Club Crawl is built on mutual respect and good faith participation. Most issues can be resolved quickly with communication.
- Minor issues (e.g., volume too loud, extra members near the table, unsecured tent): Staff will provide a verbal reminder and guidance to correct the issue.
- Continued or uncorrected issues after a reminder may result in a formal violation.
- Safety-related issues (e.g., fire code concerns, unsecured tents, blocking walkways): Staff may require immediate correction or removal of the item to maintain safety.
Club Crawl staff reserve the right to make final decisions to ensure a safe, fair and welcoming event for all participants.