THE BELOW INFORMATION IS FOR ORGS
RECRUITING AT CLUB CRAWL: THE OFFICIAL INVOLVEMENT FESTIVAL AT TEXAS A&M
Howdy!!
It’s Jamie, I’m back to spread some good news to all you chief student leaders, primary contacts and student organization advisors. I’m here to provide an update on locations and logistics for the big day.
But before we get to the directory and map let’s chat a little bit about how to get the most out of recruiting at Club Crawl: The Official Involvement Festival at Texas A&M.
We want to start with a big THANK YOU for registering for Club Crawl! We are so glad to help connect you to Aggies! Our team has been working hard for months to create a fun, interactive, SAFE event and we need your help to make it all happen!
Please make sure to read this ENTIRE email as it’s your responsibility to pass this information to your members.
With safety in mind, we will be very strict about Club Crawl rules. This means only TWO members at your table at any given time. This includes shift changes. Remember, three violations of Club Crawl rules and you’ll be asked to leave the event with your org being barred from the next two Club Crawl events (that's a full calendar year).
Flyers will be allowed at this year’s event and highly encourage to take place outside, to catch cross-traffic between venues. Keep in mind Club Crawl is a ticketed event and we want to keep the safety of those who have registered and paid in mind. Also, we want to reduce traffic within the building to students looking for involvement opportunities. While flyering outside, please be mindful and respectful to those who do not want to take a flyer.
For those in a venue, please do not block hallways or impede the flow of traffic. This includes stair landings. Do not gather or congregate around the tops or bottoms of stair landings. Please be sure to keep in motion as this is due to State of Texas Fire Code.
Check-in will begin at 10:45 a.m. Please see below on where to check-in at:
RUDDER EXHIBIT HALL:
- Please check-in on the first floor of Rudder Exhibit Hall. Check-in tables will be clearly marked.
TEXAS A&M HOTEL AND CONFERENCE CENTER:
- Please check-in on the first floor of the Hotel in the Hotel Ballroom. Check-in tables will be clearly marked.
- Please check our Maps and Directories page for the dedicated entrance to the Hotel Ballroom
- Please do not enter the Hotel through the lobby as Club Crawl does not want to interfere with guests' experience. This means DO NOT use the front of the hotel as an unloading point.
- Please ensure if your organization is unloading items to park in Stallings Garage and walk around to the dedicated Ballroom entrance.
ILCB:
- Please check-in on the first floor of ILCB. Check-in tables will be clearly marked.
MSC
- All first floor (including 12th Man Hall and Copy Corner Hallway), 2nd Floor Main Hallway and Kyle Field Plaza tables will check-in at the Information Desk in 12th Man Hall
- Bethancourt Ballroom (including Bethancourt Hallway), MSC 2400 (Gates Ballroom), MSC 2401 and MSC 2406 and all second floor hallway tables will check-in at the Info Table/Map Station located in the Respect Lounge (across from the convenient store)
- DO NOT GO DIRECTLY TO YOUR TABLE – any organization who goes to their table without checking first will forfeit their table.
- Check-in ends at 12:45 – if your organization has not checked in by this time, your org will forfeit their table
TAKE ME TO THE DIRECTORY AND MAPS!
A few things to remember about Club Crawl:
- TABLES WILL BE PROVIDED – your organization does not have to bring one.
- Your organization must check in by 12:45 pm. Failure to check-in or going directly to your table without checking in will result in forfeiting your table without refund.
- Only 1 organization per table; i.e. no sharing tables.
- You will not be allowed to hang materials on MSC walls. Plan for another method to display your materials.
- Due to fire code violations, tables are not allowed to have chairs unless they have a medical or ADA compliant reason. Please do not move any property of the Memorial Student Center, including furniture, signage, etc.
- No balloons are allowed inside the building.
- Electrical outlets will not be available at any table. DO NOT bring extension cords as they cause tripping hazards. If you bring one, this will count as a violation.
- Do not place any items in front of your table as this is also a tripping hazard. If you place an item in front of your table, this will count as a violation.
- Please ensure your violation sheet is easily visible. If we cannot see your violation, this will result in an automatic violation.
- Parking will be available in both Gene Stallings Garage and University Center Garage
- There will be a $5 fee for parking in Gene Stallings Garage
- UCG will be normal pay-by-the-hour rates
READ AND REVIEW THE FULL EVENT RULES ONLINE.
It's your responsibility to know the rules and communicate them to the members in your organization.
If you have any questions or need clarification, please email [email protected].
Thanks,
Jamie and the Club Crawl Team
Club Crawl: The Official Involvement Festival at Texas A&M
MSC Programs | Division of Student Affairs
[email protected] | clubcrawl.tamu.edu
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TEXAS A&M UNIVERSITY